Development & Administrative Coordinator

The Development and Administrative Coordinator is a part-time position that supports the Henry Sheldon Museum’s fundraising, administrative operations, communications, and public programs. Working closely with the Executive Director, the Coordinator helps manage donor and membership records, process gifts and acknowledgments, coordinate fundraising appeals and membership renewals, and assist with financial recordkeeping using DonorPerfect and QuickBooks, in partnership with a bookkeeper. The position also supports the Museum’s marketing and communications, helps plan and coordinate events and public programs, manages event logistics, and assists with community partnerships. Additional responsibilities include providing admissions desk coverage, welcoming visitors, and helping with the day-to-day operations of the Museum. This is a varied, hands-on role for an organized, resourceful, and collaborative person who enjoys working with people and contributing to the life of a small, active community museum.
Employment Type: This is a PT position at 20 hours/week, primarily in-person with some remote flexibility. Occasional evenings and Saturdays required.
Pay Rate: $28 - $30/hour. Pro-rated generous PTO and option to participate in a Simple IRA plan.
Reports to: This position reports to the Executive Director but works with all staff and volunteers.
Primary Duties:

• Manage the Museum’s membership and donor records using Donor Perfect
• Coordinate membership renewals and appeals alongside membership materials for new or returning members.
• Ensure accurate recording, processing, and acknowledgment of contributions and maintain reliable donor and fundraising data.
• Work in collaboration with the Executive Director to support fundraising initiatives, donor stewardship, and related reporting.
• Collaborate with HSM staff to coordinate marketing and advertising for Museum exhibits, programs, and events.
• Collaborate with Events Committee to provide leadership and planning support for Museum fundraisers and events. Secure necessary permits for Museum events.
• Cover admissions desk and Museum opening & closing, as needed and in collaboration with Visitor Services Coordinator & volunteers. During the 2027-2028 season (May – January), this position is required to be on site during Museum hours (10 am – 4 pm) on Wednesdays to support admissions volunteers.
• Other duties, as needed. 
• Qualifications:
• Excellent organizational skills, attention to detail, and the ability to manage multiple projects and priorities.
• Strong written and verbal communication skills and an ability to interact warmly and professionally with donors, visitors, community members, and colleagues.
• Experience or interest in fundraising, donor relations, membership, event planning, communications, or administrative support.
• Familiarity with donor management systems, QuickBooks, and Microsoft Office or Google Workspace preferred.
• Ability to work independently, take initiative, problem-solve, and adapt to the varied needs of a small nonprofit organization.
• A collaborative, flexible, and positive approach to working as part of a small team.
• Enjoyment of engaging with the public and helping create meaningful experiences for Museum visitors.
• Genuine enthusiasm for the Henry Sheldon Museum and a strong belief in its mission.
• Interest in local history, the humanities, and the role museums play in engaging and bringing communities together
• To apply: Please submit cover letter, resume and 3 references to Executive Director, Coco Moseley cmoseley@henrysheldonmuseum.org. No phone calls, please. Applications accepted on a rolling basis. The position is open until filled. Anticipated start date mid-November to early-December.
  The Henry Sheldon Museum is an equal opportunity employer committed to diversity and inclusion. We prohibit discrimination and harassment based on any characteristic protected by federal, state, or local law.