Administrative Assistant - Student Attendance/Office Assistant

Addison Northwest School District is seeking an Administrative Assistant to support school administration and staff in maintaining a safe, effective, and positive learning environment for students by performing a full range of secretarial/ clerical and administrative functions for the principals, faculty, and staff of the Vergennes Union Middle & High School. Duties include maintaining accurate attendance records; meeting district, state, and federal requirements relating to attendance processes including parent notification; general customer service skills; and substitute coordination.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Monitor and maintain all aspects of student attendance.
• Receive calls/emails from parents/guardians regarding students who will be absent or tardy; contact parents/guardians to verify and/or report absences
• Maintain attendance files of written excuses
• Compiles and submits a variety of daily, weekly, monthly, and year-end reports and correspondence as required
• Prepare monthly enrollment reports as assigned, initiate truancy notices to administration
• Comply with all record keeping and privacy rules. Understand and implement laws and guidelines regarding attendance and truancy

General Office Administrative Support Duties:

• Perform main school reception functions, answer phones and greet visitors, screen calls and visitors to determine the nature of request
• Sort and distribute incoming mail; prepare outgoing mail as needed; check-in packages against purchase orders and distribute
• Provide general clerical and administrative support to school administrators, faculty and staff as requested
• Coordinate daily substitute coverage for teacher/staff vacancies using the ReadySub system. Procure substitutes as necessary when vacancies remain unfilled through the electronic substitute calling system
• Serves as a backup to the Principal’s Administrative Assistant
• Perform other school-related tasks as assigned by the Principal or other designated staff

Position Type: Full-time
Job Categories: Support Staff > Administrative Assistant
Support Staff > Secretary

Job Requirements
QUALIFICATIONS:
Degree Preferred: Associates
Experience: 2-3 years

FTE:1.0 (school year)
Start Date: Immediate

Only complete applications submitted through www.schoolspring.com will be considered. Submit complete applications including letter of interest, current resume, transcripts, and three (3) current letters of recommendation.

At least 2 year(s) of relevant experience preferred.
Associate degree preferred.
Citizenship, residency or work visa required

Contact Information
Jody Chamberlin, Principal
50 Monkton Rd
Vergennes, Vermont 05491
Phone: 802-877-2938
Fax: 802-877-2558
Email: jchamberlin@anwsd.org

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